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Office Time Software Review

Office Time Software Review

06/10/2010 Score Card Comments 0 Comment

I suddenly got a job as a contract worker.  Previously I had been paid a salary.  I was now my own boss and had to charge the client by the minute.  What a change in mind set for me!  Everything I do takes on a different meaning.  Time is now money for me.  I needed a method of recording my time and generating the bills to the clients.  I found a nice small book at Staples.  It measures 7in tall, 4in wide and has a sewn binding.  It is called “dollar and cent memo book” and is Stapes item #182022.  Each page has room for a page heading at the top.  Then one narrow first or left column, wide second column and two narrow right column going close to the bottom but the bottom has a small white space which I do not use.  Here is the way I set the book up:
Each page is a different day.  The date is written at the top of the page.  One page is for one day only.  Some times I need more than one page if there is a long list of tasks that I perform.  This book stays at home.  I never take it with my to job sites.

  • Column far left (hour rate).
  • Wide second column: task description.
  • Third narrow column is the hours I worked.
  • Last and far right column is the minutes I worked.

I do not charge a fixed rate but tier my charges depending upon a number of factors.  Here is my rate card (each amount is by the hour):

Client contact and meetings  $40  (I love it when they jaw bone in meetings and I thus get paid more.)

  • Phone calls  $20
  • E-mail  $20
  • Research  $40
  • Design  $80
  • Other non billable  $0
  • Repair  $80
  • Maintenance  $80
  • Travel portal to portal second call, same day.  $20
  • Generate purchase order  $40
  • Documentation, create or modify $20
  • Strategic planning  $50  (This category is used for small purchased items and my liaison individual at the business is ok with this).
  • Other billable  $30

This rate card listed above is very important when you use a computer billing program and your rate per hour differs by task.

I already had a digital watch and use the stopwatch function for timing my on the job work.  I start charging the client when I step out of my vehicle.  There is a very good reason for this.  Some parking lots are long distances from the work site.   I figure I should not be penalized for this and thus charge the client for the walking time.  If I can not find a parking spot within a reasonable time, I start the watch anyway as I look for a parking location.  If I have to get a parking pass I start charging from the time I step out of the car at the parking office and I do not stop the watch until I get back into my car after the job is completed.  I charge all parking fees to the client including parking tickets.  If I get called back a second time to the work site and I deem this due to poor planning on the clients end, why should I suffer for my time, wear and tear on my vehicle, and gas because some numb scull failed to plan properly.  I charge portal to portal travel rate and I let the client know this before I get into my car.

I am a Mac computer person because I value my time and the Windows computers are dreadful and time wasters.  The software I use to record my time and generate my bills to the client is called Office Time. It is simple to use and has features that simply make my task recording very easy.  I have been using this software for months now and I can not think of any improvement, it is that close to perfection for me.

Some Office Time features:
Each task category allows you to bill at a different rate.
The program includes real time stop watch recording of your time or you can input the task later.  You can pause, stop and restart the stopwatch if your working at your computer.  If you do not use your computer for any reasonable length of time a splash screen pops up asking you if you want to continue the stopwatch timer or take time off.  I have walked away from my computer to get a mug of tea and the computer program knows I had walked away because if failed to detect any mouse and key strokes.
On the top of my Mac screen is a number of program icons.  One icon is for Office Time.  I use Spaces a LOT and do research and phone calls using my laptop. I can be on another screen away from Office Time but its icon on the top of my computer screen can call up the stop watch.
The invoices are created in simple text format.  The program does a pretty good job of itemizing all the tasks by date.  I added a logo for my business into the billing document, quite easy to do.


Software
The Cypress Hotel in Cupertino, California (Yelpers report this location has closed)

The Cypress Hotel in Cupertino, California (Yelpers report this location has closed)

04/08/2010 Score Card Comments 0 Comment

Our family stayed at The Cypress Hotel in Cupertino, California April 2010.  We strongly recommend this hotel.  Here are the reasons why.  The location was simply perfect.  We tried to find a location that was central to Santa Rose, Stockton, and San Francisco.  We chose San Jose but my daughter did not like my choice of hotels in San Jose.  She picked The Cypress Hotel in Cupertino.  The city has a relatively low crime rate.  It is nestled among some impressive buildings and fountains.

Image of The Cypress Hotel located in Cupertino, California.
The Cypress Hotel located in Cupertino, California

The  hotel is managed by a very professional company, Kimpton Hotels.  The staff are spot on professional with good attitudes when dealing with customers.  There are restaurants in close proximity, which is one of our requirements.  There is a restaurant in the hotel and one right next door and many more close by.  Most businesses that you might want to use to support your vacation are quite close.  A Whole Foods is just down the street.  If you want to save money, this super market offers terrific offerings for do it yourself meals in your room.  There is a very nice Starbucks across the street and next to that is a very nice bagel shop.  A pizza restaurant is within walking distance.

The hotel interior is quite nice in every way.  The room provided to us was very nice.  I love large room size and our room was spacious.  The bed was firm and pillows were soft.  We had free Internet.  We also had a home theater in our room.  The parking garage was most convenient and we did not get wet getting to and from our car when a huge storm hit while we stayed at this hotel.

The upscale amenities found in this hotel made our stay more enjoyable.  Here are my list of other impressions not in any particular order.

  • Moving the luggage cart down the long hallway was a a bit difficult because the hallway carpet is so thick.
  • Tea and coffee is provided in the morning.  Free wine is provided in the evening.  The wine is not all that bad and we received good pours.  We noticed that some people came  back for seconds and were accommodated.  These free drinks are located in the lobby area.
  • I found free newspapers just opposite the elevators.  They even offered the New York Times.
  • The work out room was, in our opinion, way better than most hotels we have stayed in.
  • There is no designated concierge, but any of the front desk staff, in our opinion, appear to us to be extremely competent to answer just about any question and solve any problem.

From our hotel room, we connected to the San Francisco Alcatraz Island tour web site and found that it sends you e-tickets, tickets that you print out from your home or laptop computer.  We were in a hotel room with no printer.  I called the front desk and they suggested that I get confirmation copy and send it to PrintMe.com.  I did this and the confirmation was ready at the front desk.  The procedure was so slick and easy.  Part of the print process you can tell which hotels subscribe to this service because you have to choose the hotel you are staying in.  The Cypress Hotel, I believe, was the only hotel in all of Cupertino to have this service because it was the only hotel to show for that city.

General Impressions:

  • The elevators are quite fast.  I was really impressed with their speed.
  • The hotel approach entrance is so under stated that it is a bit shocking to us.  You turn off the major street with very little hotel marking to tell you to make the turn.  Once you make the turn it almost looks like your entering a wide alleyway that ends in a parking garage.  This hotel departs from a lot of hotels that put a lot of money in the entrance and lobby but take it away from the rooms.  This hotel appears to do the opposite.
Hidden Cypress Hotel Enterence
Somewhat hidden entrance to The Cypress Hotel
  • We were given a king size bed in one room and a queen sofa in a side room.  The layout of this side room did not seem to work perfectly.  Before the sofa bed was set up a bed, it faced the wall away from the TV in the room.  Once the bed was set up, the passage around it was restricted, a bit tight.  I had to lift our suitcase over a break away L part of the couch.
  • The room desk was in the room with the king bed but we later discovered that a very long Ethernet cable was behind the queen sofa.  It is my guess that the queen sofa bed room originally was configured for the desk.  It still worked for us as my daughter used the Ethernet cable and I used wireless to connect to the Internet.
  • The closet held a rather kinky surprise.  We found two sets of women sleep wear with leopard spots for sale and two bathrobes also with those leopard spot markings for sale.  Next to the women’s sleep wear were bedroom socks for sale.  Inside the closet, leaning against the corner was an umbrella.  An extra pillow was in a zippered bag on a shelf.  An iron and iron board was also inside that closet.
  • The windows to the room could not be opened, which disappointed me a bit.  The room did not seem stuffy and well ventilated.
  • Some slight noise was heard from inside our room and it appeared to be in the  building like cables hitting one another but the sound was very faint and infrequently heard.  We heard no outside street noise or sounds from the next room or rooms under or over us.
  • On our last stay day, our magnetic card keys would not work.  It was most fortunate that we discovered this before anyone got locked out.  We left a person in the room to gain access.  I am sure we could go to the front desk and get this resolved if we chose too.
  • We found a DVD player in the room with very nice speakers and sub woofer.  The room had two large flat screen TV sets.  We used this, in room movie theater, setup to watch two wonderful DVD movies.
  • There was no room coffee pot so we could only have hot tea in the mornings when it was served with compliments of the hotel.
  • The room did not have a refrigerator.  It appears to us that lower scale hotels offer in room coffee pots, refrigerators and microwaves.  This is probably because their customers drink beer and eat pizza.
  • The furniture and decor was most attractive in all hotel spaces.
  • When asked where to eat the staff always recommend the in house restaurant.  In our opinion, it had commensurate up scale decor compatible to that of the hotel but the food was just average.  I am sure the staff is instructed to recommend this restaurant.  We think you should find much better restaurants in the area.
  • The room heater/air-conditioning system worked pretty well.  We found it rather odd that it included three fan speeds.  This was nice because as you increased the speed, the fan noise went up, which is what you would expect.   We did notice that when we attempted to close the door between rooms, the smaller room was just a bit cooler than the larger room.
  • We tried to make the 5pm to 6pm free wine serving but a huge storm caused us to arrive quite late, well after 6pm.  My wife asked and she was given free wine vouchers    at the hotel front desk, which we used at the restaurant bar.  I had driven for over three  hours from Santa Rosa, normally a two hour drive that was white knuckle all the way.  I was most happy to relax with a glass of red wine.  We ordered an extra pour and were charged $8 which seems to indicate the value of getting the free house wine.

Shower/Bath

  • There were no hand bars in the shower.  I really think this is a significant deficiency.
  • A granny, no slip tub, mat is provided, coiled along the side of the tub ready for use.
  • A hair blower is provided in a canvas bag hung along one side of the shower.
  • Bath towels were found on a rack in the shower, opposite side from the water spray head.  I have never seen towel stored inside the shower before.  I must admit this did work.  The towels did not get wet during showers.  As  a test, I hung a used towel from the single bar under this rack and it dried perfectly.
  • There was only one soap dish in the tub area which requires you to line up your shampoos, conditioners, and brushes along the side of the tub.
  • The bathroom door used a pocket door with no lock.
  • The lights inside the bathroom were controlled by two switches.  The switch closest to the mirror  but would only take the lights up to about half setting.  It was a dimmer with an off setting.  The second switch turned the lights on full power or off.

Summary
I had spend two full days using AAA book for California, Kayak.com to evaluate hotels and Google Earth to get down to street level for a final look.  Every hotel and motel that I looked at (Walnut Creek, Berkley, Santa Rosa, Stockton, Menlo Park) seemed to have one or more deficiencies that killed the deal for me.  When my daughter found this hotel within 20 minutes, I must admit, my male chauvinism and awesome dad self image took a hit.   When I looked at The Cypress Hotel on Kayak and Google Earth, it shouted out as being a winner, too good to be true, and it was just that when we arrived and throughout our stay.

 

Updated March 25, 2018:  Reports show this hotel is closed.
Updated March 7, 2019:  I had to reset the link for Kimption Hotel reservations but any attempt failed.

Vacation Spots
Laptop could not connect to hotel wireless.

Laptop could not connect to hotel wireless.

04/03/2010 Score Card Comments 0 Comment

Our family was staying in a Kimpton Hotel in Coopertino that offered free wireless where I encountered a problem with wireless connectivity.  My daughter’s Mac laptop could easily connect to the wireless system but my Mac laptop could not.  I called the front desk and they said there was no setup to be made.  I dug into my laptop for a considerable time trying out a number of things.  When I chose System Preferences>Network> [Then choose Airport from list] >Advanced>TCP/IP and change the option for “Configure IPv4” from “Using DHCP with manual address” to “Using DHCP” I then got it to work properly.



Computers
Filemaker Pro all of a sudden asks for a password.

Filemaker Pro all of a sudden asks for a password.

03/09/2010 Score Card Comments 1 comment

After spending about a week putting together a significant database I ran into a glitch that astounded me.  I was creating envelope template when the program crashed.  When I restarted the program and went into my database, that I had been working on, the progam now asked for user name and password.  I had NOT set either.  It took quite some time but the trick is this.  Enter “Admin” for the user name and leave the password blank.  Do this now.  Put that user name and password (blank) into your computer Keychain application so you will remember.

Tip: Before you put in hours of time building a database, add one or more full access users to that database and record the logon some place that you will not forget. Filemaker Pro has two default users.  Only one is turned on, that being Admin.  Unless you set a password, you should be able to get in without using any logon.  But when Filemaker Pro crashes it might start asking for a logon.  It will NOT give you the words “Admin”.  It will probably default to your user name, you use to log into your computer.  You must remember that Admin is the default. I recommend that you put that logon into the Keychain if you have a Mac computer.    If you have a Windows machine, you might consider looking for some software that will guard important pin numbers, log on, account info, etc..  I like SplashID but there are a lot of similar products, some free.

Tip 2:  If you are going to start to tie down the database by requiring security log on, think about adding TWO ways into that database.  A lot of IT people have learned, the hard way, to always provide a back door to the house.

Another option: Activate Guest by checking the box in front of that account.  Then make sure you give “Full Access” to that account.  I would do this only for listing really unimportant data because anyone that gets to use your computer can view the data.

I use SplashID to keep all my secret information.  That program costs money.  If you have a Mac computer, try using Keychaina as it comes free with the Mac operating system.  You can find this application in Applications>Utilities>Keychain Access.app.


Computers, Software
Solution for not seeing Excel formula results.

Solution for not seeing Excel formula results.

03/02/2010 Score Card Comments 0 Comment

Program: Microsoft Excel 2008 for Mac.
Version: 12.2.3

Problem:  After entering in a formula the cell that contains the formula will still show the formula and NOT the result.  There are a number of causes for this problem.  One can be that you asked Excel to display an incompatible cell format.  Go to the cell or better yet the column you want your formula results to reside and click on the capital letter at the top of the column so as to select the WHOLE COLUMN (or single cell if that rocks your socks).  With the whole column selected (changes color) or single cell (changes color) you will then remove ALL formatting.  Next, go to Format at the top of the Excel screen and then choose “Cell…”.  Choose “General” as your cell format option.  Once you see the formula results begin to work, you can come back to this option and change it.

Now here is the trick or option that will stop you in your appreciation of Excel.  Hidden in the Excel main preferences is a toggle (turn on or off) to show formulas.  If you have show formulas checked (turned ON), you will ONLY see formulas and NOT the results.

Go to the top menu where it shows Excel.  Click on that word, top left corner.  A pop down menu offering will be displayed.  Choose “Preferences …”.  When you click on Preferences a large box will appear and give you mind numbing choices.  Don’t mess with anything but “View”.  Open View up and look to the top right column.  You should se the words (option) to “Show formulas” on (when check box has an X) or off when the box is not checked.  Make sure the box is UNCHECKED!

A really good time for you to turn “Show formulas” on is when you know you are seeing bad results  in one or more cells on the spread sheet and you suspect you screwed up one or more formulas.

Show Formulas
Show Formulas

Computers, Software
Tip Top Meats

Tip Top Meats

11/28/2009 Score Card Comments 0 Comment

Tip Top Meats,Carlsbad California restaurant web site as of October, 2019 was down.

Tip Top Meats European Delicatessen.

Restaurant Review: Tip Top Meats European Delicatessen, Inc

Date of review: November 27, 2009

My wife and I heard of this eating place from my daughter’s friend, Hunter.  Hunter had made a recommendation for a restaurant in Cardiff By The Sea, California a few months ago and it did not go well.  When I arrived at the restaurant, it did not pass the windshield test.  It looked every bit like a fast food establishment which was not to my liking.    This time, I brought up my displeasure to Hunter and this apparently put some added pressure upon Hunter to redeem himself.  We were in Encinatus and this city is a surfer town, it seems, and appears to not offer any upscale restaurants.  Hunter seemed to be at a loss until I told him that I could go back up highway 5 to Palomar Airport Road.  I had spotted some restaurants on the west side of the road.  Hunter’s eyes lit up and he then got excited about a restaurant that would redeem his apparent tarnished ability to pick a good eating palace.  He recommended Tip Top Meats.  I asked him to confirm this with his father. He rushed inside the house and came back shortly to tell me that his step mother confirmed that Tip Top Meats would be a very good pick.

My wife and I got back on highway 5 and drove north up from Encinitas to Carlsbad, a very short trip.  We turned off Palomar Airport Road going east a right turn for us.  The first stop light is Passeo Del Norte and we turned right going south.  We were told that this restaurant was on the east side of the street and a short drive down the street did show the restaurant.  We pulled into a very packed parking lot.

Image above shows the outside view, the entrance, of Tip Top Meats

Entering this restaurant is a bit of a shock.  One must walk through a pretty large market with rows and rows of food and meat counters.  Just walk back and stay to the left close to the windows and you will soon make your way to a very long meat counter.  Over the meat counter is the restaurant menu on boards posted quite high. One stands in line to a counter at the left end of the meat counter to place your food order and pay for it.  You are given a number on your receipt.  Find a table and then listen for your number to be called and pick up your food next to the very place where you placed your order.

Image above is the order and pick up counter.

While standing waiting to place our order at the end of a long line of customers, I asked people around me what was good on the menu.  Two guys behind me warned me that the portions were quite large.  When you order a sausage, it is quite large.  I was told that the mashed potatoes were quite good.  The lady in front of me had a German accent and she recommended the veal loaf with an egg on top.  It was not on the menu but one could ask for it.  When I go to the front of the line and placed my order I asked for the plate and not just the solo item.  My wife did the same. We found a table right away and sat down to wait.  While waiting for our number to be called, I looked at the cost of our meals and the cost was most reasonable.  In less than five minutes our number was called and we went to pick up our order. My wife’s Reuben came with huge amounts of meat.

Above image is Reuben sandwich with french fries and pickle.

Above image shows Veal loaf on gravy with egg on top.  Came with sauerkraut, potatoes and hard roll.

Our review of the meal is that every part tastes quite good.  The portions are quite large.  I really do not like to walk up to a counter and place my order.  I much prefer to have a waiter or waitress come to my table and server me.   I would definitely come back to this resturant as the food is a very good value and we found no deficiencies.

Hunter did good by recommending this restaurant.


Restaurant Reviews
San Diego restaurant., Tip Top Meats

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